The name of this organization shall be the University Managers Association of the University of North Carolina at Chapel Hill.
The purpose of the organization shall be to provide a forum for the exchange of information relevant to management in the university setting and to encourage productive interaction among members.
Section 1. Eligibility: – Induction to active membership shall be limited to permanent employees of the University of North Carolina at Chapel Hill or its constituent entities who meet one or more of the following qualifications:
Section 2: Application – Eligible persons desiring membership shall submit a written request for membership, together with payment of appropriate dues to the Treasurer. If it is unclear that the applicant meets the eligibility requirements, the Board shall resolve the matter by majority vote of those present and voting.
Section 3: Voting Rights – Each active member shall be entitled to one vote on matters submitted to a vote of the general membership. Voting shall be in person; proxies shall not be allowed.
Section 4: Renewal of Active Membership – Payment of annual dues shall be required for renewal of active membership. Written application as set forth in Article III, Section 2 shall not be required for renewal.
Section 5: Termination of Active Membership – Active membership shall terminate automatically at such time as the eligibility requirements (Article III, Section 1) are no longer met or upon failure to pay dues.
Section 6: Honorary Membership – Honorary membership may be bestowed upon a person by majority vote of active members present at a duly called meeting of the general membership or by a majority of the Directors. Honorary members shall be entitled to attend all meetings and to participate in Association activities but shall not be entitled to vote.
Section 7: Retired Membership – Retired membership may be bestowed upon a member who has retired from the University by application or by the provisions of Section 6 above. Retired members shall pay reduced dues and be entitled to attend all meetings and to participate in Association activities but shall not be entitled to vote.
Section 1: Annual Meeting – The annual meeting of the general membership shall be held in the second quarter of the calendar year(April, May, June). At this meeting, the results of the election of new Directors shall be announced, annual reports from officers and committees shall be presented, and such other business as may come before the meeting shall be considered. An additional program of general interest may be presented.
Section 2: Other Regular Meetings – At least two other meetings of the general membership shall be held each year. Both of these meetings shall include programs of general interest arranged by the Board of Directors and shall include any necessary business as determined by the Board.
Section 3: Special Meetings – Special meetings of the general membership may be called by the President, by any four Directors, or by petition from not less than one-tenth of the active membership.
Section 4: Notice of Meetings – Notice of the time and place of any meeting of the general membership shall be sent to each active member not less than ten days prior to the date of the meeting. In the case of a special meeting, the purpose for which the meeting is called shall be stated in the notice.
Section 5: Quorum – The active members present at any duly called meeting of the general membership shall constitute a quorum for the conduct of all business except those procedures for which a different quorum requirement is stated in these bylaws.
Section 1: Composition – The affairs of the Association shall be managed by a Board of Directors consisting of ten persons, each of whom must be an active member of the Association during his or her entire tenure as Director.
Section 2: Election – Prior to each Annual Meeting of the general membership, the Nominating Committee shall solicit and accept nominees from the active membership for the election to the Board of Directors by mail. Those accepting the nomination shall be presented to the active membership and elected by mail ballot. Elected Directors will be announced at the Annual Meeting.
Section 3: Term of Office – Each duly elected Director shall assume office at the beginning of the fiscal year, as defined by Article VIII, Section 1. Following expiration of the terms of the initial Board, all subsequent terms shall be for three years.
Section 4: Vacancies – Should a vacancy occur on the Board of Directors before the completion of a Director’s term of office, the vacancy shall be filled by the Board for the unexpired portion of that term. The Board shall fill the vacancy by selecting the person receiving the next highest number of votes at the most recent election of Directors.
Section 5: Succession – A Director may be elected for no more than two consecutive three-year terms.
Section 6: Required Board Meeting – A required meeting of the incoming Board of Directors shall be called by the outgoing President after the Annual Meeting of the general membership and prior to the beginning of the new fiscal year. At this meeting, the Officers of the Association shall be elected.
Section 7: Quorum – A majority of the Board of Directors shall constitute a quorum for the transaction of business.
Section 8: Compensation – Directors shall serve without compensation.
Section 9: Ex-Officio Directors – The Director(s) of the University Management Development Program shall be ex-officio members of the Board. The Associate Vice Chancellor of Human Resources shall be given the opportunity to appoint a liaison from Human Resources to the Board who shall be an ex-officio director. Other ex-officio directors may be appointed to serve at the pleasure of the Board. Ex-officio members of the Board shall be non-voting directors.
Section 1: Officers – The Officers of the University Managers Association shall be a president, a vice president, a secretary and a treasurer, each of whom shall be a member of the Board of Directors.
Section 2: Election and Term of Office – Officers shall be elected at the required meeting of the Board of Directors as described in Article V, Section 6 of these Bylaws for a one-year term of office corresponding to the fiscal year.
Section 3: Removal – Any Officer may be removed from office by vote of at least two thirds of the Board of Directors at any duly called meeting of the Directors.
Section 4: Duties of the President – The President shall be the principal executive officer of the Association and shall supervise and direct all of the affairs of the Association. He/She shall preside at meetings of the membership and of the Board of Directors. Contracts and other instruments which the Board of Directors has authorized to be executed shall be signed by the President. With the concurrence of the Board, the President shall appoint individuals to serve on the Audit Committee and on such other committees as requested by the Board of Directors. The President shall perform all duties incident to the Office of President and such other duties as may be prescribed by the Board of Directors.
Section 5: Duties of the Vice President – In absence of the President or in the event of his/her inability or refusal to act, the Vice President shall perform the duties of the President and, when so acting, shall the power of and be subject to the restrictions upon the President. The Vice President shall perform such other duties as may be assigned by the President or by the Board of Directors.
Section 6: Duties of the Secretary – The Secretary shall keep minutes of all meetings of the membership and of the Board of Directors, give proper notice of all meetings of the general membership and of the Board of Directors, serve as custodian for the records of the Association, perform all duties incident to the office of Secretary and such other duties as may be assigned by the President or the Board of Directors.
Section 7: Duties of the Treasurer – The Treasurer shall be responsible for all funds and securities of the Association, receive and give receipts for money paid to the Association and deposit promptly all money in the name of the University Managers Association in depositories selected by the Board of Directors, present an annual financial report to the general membership, prepare and retain a monthly financial report, receive requests for membership, and perform all duties incident to the Office of Treasurer and such other duties as may be assigned by the President or the Board of Directors.
Section 1: Program Committee – The Vice President of the Association may chair the Program Committee. This committee shall be responsible for planning and arranging programs for meetings of the Association.
Section 2: Nominating Committee – No less than 90 days before the Annual Meeting, the President shall appoint a Nominating Committee chair from among the Board. This committee shall present to the Board a slate of nominees for the election of Directors. The Nominating Committee shall be responsible for the conduct of the election of Directors.
Section 3: Audit Committee – At the beginning of the new membership year, the President shall appoint an Audit Committee of at least two active members who are not Directors. This committee shall audit the financial records of the Association and shall present a report to the Board of Directors with the results announced to the general membership at the next meeting of the Association.
Section 4: Membership Committee – At the beginning of the new fiscal year, the President shall appoint a Membership Committee chair from the Board. This committee shall solicit and maintain the active membership of the Association. The membership Committee chair may appoint a committee to assist.
Section 5: Other Committees – Other committees may be appointed at the discretion of the Board of Directors. The chairs of such committees shall generally be appointed from the membership of the Board.
Section 1: Fiscal Year – The fiscal year of the Association shall begin July 1 and shall end June 30 of the following calendar year.
Section 2: Membership Year – The membership year shall be the calendar (Jan 1 – Dec 31) year.
Section 3: Change in Annual Dues – Any change in the amount of annual dues shall be proposed by the Board of Directors and announced to the membership in the notice of the Annual Meeting. The proposed change shall be implemented only upon ratification by majority vote of the active members present at the Annual Meeting and shall become effective beginning the next membership year.
Section 4: Notice of Annual Dues – Written notice of the amount of annual dues for the next membership year shall be sent to each active member at least two months before the end of the membership year.
Section 5: Payment of Annual Dues – Payment of annual dues shall be a requirement for active membership in the Association. Failure to pay annual dues by March 31st shall lead to termination of active membership.
Section 6: Other Revenue – The Association may derive revenue from sources other than annual dues, such as gifts and fund-raising activities.
Section 7: Expenditures – The Board shall be responsible for all expenditures of Association funds but may delegate spending authority.
Section 8: Contracts – The Board shall authorize all contracts and agreements and shall execute and deliver such instruments in the name of, and on behalf of, the Association. Such contracts and agreements shall be signed by two officers of the Association, one of whom shall be the President (or Vice President as provided in Article VI, Section 5).
Section 9: Record-Keeping – The Board shall maintain and retain records of policies, procedures and financial matters, of the Association. Access to Association Records shall be provided upon reasonable request by any active member.
Section 10: Reports – The Officers and Committee Chairs shall report annually to the general membership and shall provide a copy of their reports to the Secretary.
Section 11: Audits – A financial audit shall be conducted after each membership year by the Audit Committee described in Article VII, Section 3.
These Bylaws may be amended by the members at a duly called meeting of the general membership provided that
Any section of these Bylays which does not comply with rules and regulations of the University of North Carolina at Chapel Hill shall be null and void.
The latest revision of Robert’s Rules of Order, shall be the governing authority in any matter not specifically covered by these Bylaws.
Effective June 1, 1985; Revised May 8, 1990; May 25, 1994; May 24, 1995; April 17, 1997; April 16, 2001.